RapidCheck

Automated document verification for easier, faster compliance

Replace slow, manual document checks with fast, automated verification built for WHS, risk and compliance teams.

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300k+ Documents processed
1,100+ Clients using RapidCheck
2-5s Typical verification time
90%+ Fewer verification errors

Trusted by 1,600+ organisations managing workplace compliance with Rapid

Bunnings Ford Toll Bega Group Boral
What is RapidCheck?

AI-driven verification, embedded in the Rapid platform

RapidCheck reads and verifies key information in your documents in seconds, then applies your rules to approve, reject or flag them for review. You stay in control of compliance decisions without the admin burden.

  1. Extract key details

    Reads insurer, policy number, expiry date, licence class, limits of liability and other fields from the document.

  2. Validate against your rules

    Evaluates the extracted data against the compliance rules you define in your RapidCheck templates.

  3. Deliver instant decisions

    Returns a clear outcome in seconds: approve, reject, or refer for manual review.

Available checks

What can RapidCheck verify?

Automate checks on the documents that matter most to contractor and worker compliance.

Insurance documents

  • Public Liability
  • Workers’ Compensation
  • Professional Indemnity
  • Personal Injury

Licences and certifications

  • Trade and high-risk work licences
  • Company and worker licences
  • Role-based qualifications and tickets

Need something specific? Rapid can configure custom RapidChecks for your organisation’s unique documents, such as project-specific endorsements or site permits.

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Your rules

Applied automatically, every time

Every organisation has different requirements. Rapid configures and tests your rules in RapidCheck templates so they are applied consistently whenever a document is submitted.

  • Minimum limits of liability
  • Accepted insurers or policy types
  • Licence classes or categories
  • Expiry thresholds (for example, must be valid for at least 30 days)

You choose where to:

Auto-approve Documents that clearly meet your rules.
Refer for review Edge cases and low-confidence reads.
Auto-reject Documents that clearly fail your rules.
Why RapidCheck

Built for high-volume compliance operations

RapidCheck replaces slow manual checks with automated decisions that are consistent, defensible and ready to support high-volume operations.

  • Minutes to seconds Cut verification time from around 2 minutes to 2-5 seconds per document.
  • Far fewer errors Reduce inaccuracies by over 90% compared with purely manual checks.
  • Consistent decisions Apply the same defensible rules across every document, every time.
  • Less repetitive admin Free WHS and compliance teams to focus on exceptions and risk.
  • Scale without headcount Grow contractor and worker compliance volume without adding reviewers.
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Questions

Frequently asked questions

Answers about speed, accuracy, AI processing and how RapidCheck fits your workflows.

What types of documents can RapidCheck verify?
RapidCheck currently supports automated verification of insurance documents such as Public Liability, Workers’ Compensation, Professional Indemnity and Personal Injury Insurance, as well as company and worker licences. You can also configure custom RapidChecks for other compliance documents such as certifications, permits and role-based qualifications.
How fast is RapidCheck at verifying documents?
Manual verification of a single document typically takes around 2 minutes. RapidCheck can complete the same document verification in approximately 2-5 seconds, even when processing thousands of documents.
Are there any third-party AI models being used, or is the AI custom built?
As per our Privacy Policy, our infrastructure is built and hosted on the Asia Pacific (Sydney) region of Amazon Web Services (AWS) for Australian customers, and on the Europe (Ireland) region for European customers. RapidCheck uses Claude through AWS’s managed AI services. RapidCheck is a proprietary system, built on top of this AI to deliver its unique features.
Will any client data be used to train AI models?
As stated in our Privacy Policy, Rapid Global does not use Customer or User information for our own purposes, nor do we share it with others (other than as necessary to provide the Rapid Global Service) or sell it to others.
Where is the AI processing performed?
In line with our infrastructure hosting, all AI processing is performed within AWS. For Australian customers, data is processed exclusively within Australia to ensure data sovereignty. The AI model processing can occur in either the Sydney or Melbourne AWS regions. AWS manages this automatically based on traffic and availability.
Is the AI data processing completed in the customer tenant?
No. AI processing does not occur in the customer’s tenant. It is handled within our AWS environment.
How accurate is RapidCheck compared to manual document checks?
Rapid clients have seen verification inaccuracies reduced by over 90% compared to purely manual document checks. RapidCheck applies your rules consistently every time and can combine AI-driven checks with targeted manual review where needed.
Does RapidCheck replace human review?
No. You decide where to use full automation and where human oversight is required. Documents can be auto-approved, auto-rejected or referred for manual review based on your rules, so your team focuses only on exceptions and edge cases.
Can we create our own custom rules and checks with RapidCheck?
Yes. You can define your own approval and rejection criteria, such as minimum limits of liability, licence classes, expiry thresholds and other compliance requirements. Rapid’s team then configures and tests custom RapidCheck templates to match those rules.
How is RapidCheck implemented in our existing setup?
RapidCheck is built into the Rapid platform and integrates with your existing Rapid Contractor Management and Rapid Induct workflows. It can be triggered as part of contractor onboarding, prequalification, document renewals and ongoing compliance checks, without needing a separate system.
What happens if a document cannot be read or is low quality?
If RapidCheck cannot confidently extract or verify the required information, it will flag the document for manual review instead of auto-approving it. You maintain control over edge cases and poor-quality submissions.
Can RapidCheck adapt if our compliance requirements change?
Yes. Your RapidCheck templates and rules can be updated as your policies, risk appetite or regulatory requirements evolve. Rapid works with you to refine and retest the rules before changes go live.
How much does RapidCheck cost?
If you’d like to learn more about how automated RapidChecks can work for your organisation and pricing, contact our team.
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See RapidCheck in action

Whether you want to start with insurance certificates or automate a broader set of licences and certifications, RapidCheck can be tailored to your organisation.

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