James Wilson
Facilities Management
Safety and compliance for facilities
Rapid gives facilities teams one connected platform to manage contractors, control who enters every building, oversee high-risk work and view compliance across your whole portfolio, without the spreadsheets.
Trusted by facilities and property teams across Australia.
Compliance challenges
Risks across every site you manage
Contractors on every site, every day.
Cleaners, trades, maintenance crews and service providers move across your buildings constantly, each with their own insurances, licences and inductions to keep current.
Compliance spread across locations.
Managing certificates, contracts and safety records building by building, spreadsheet by spreadsheet, leaves gaps you can't see until something goes wrong.
Visitors and tenants you can't track.
Tenants, deliveries and visitors come and go through reception and loading docks. You need to know who's in each building, and get them out safely in an emergency.
High-risk work without oversight.
Hot works, working at heights and electrical isolation happen across your portfolio. Without a permit process, you're trusting that the right controls are in place.
Rapid Contractor Management Keep every contractor and service provider compliant
Trades, cleaners and maintenance crews each carry their own obligations. Rapid centralises them so you can prove every provider working in your buildings is compliant.
- Insurances, licences, SWMS and inductions held in one source of truth
- RapidCheck AI reviews and approves or rejects documents automatically
- Expiry alerts before any certificate lapses, so nothing expired stays active
David Turner
Courses
Compliant
Documents
Compliant
Forms
Compliant
Rapid Induct Induct contractors before they reach the building
Get contractors site-ready before they arrive, with inductions tailored to each building and the work they're there to do.
- Assign site-specific inductions and safety briefings by role
- Confirm comprehension before anyone is granted access
- Contractors complete inductions online, not at your reception desk
Rapid Access Know who is in every building
Give contractors, tenants and visitors a fast, screened sign-in across your portfolio, and always have a live view of who's on site.
- Sign in by QR code, kiosk or mobile at every building and entry point
- See who's on site at any moment and assign hosts to visitors
- Run a fast, fully accounted-for evacuation from any location
Rapid Permit to Work Control high-risk work across your portfolio
Make sure hot works, working at heights and other high-risk tasks only go ahead with the right approvals and controls in place.
- Issue and track permits to work for every high-risk task
- Confirm the right controls are in place before work begins
- Keep a complete record of who was approved to do what, and when
Rapid Incident Reporting Report and resolve incidents from any site
Make it easy for any worker to report a hazard or incident the moment it happens, wherever they are across your portfolio.
- Report incidents, hazards and near misses straight from a phone
- Management notified instantly, with corrective actions tracked to completion
- Build a reportable record across every building you manage
Rapid Auditor Keep inspections on schedule across the portfolio
Run safety and quality inspections consistently across every building, and keep the evidence ready whenever it's needed.
- Schedule and complete inspections from any device
- Automate reminders so audits never slip at any site
- Every result stored and reportable across your portfolio
Customer Story
Trusted by facilities teams like yours
"Consolidating our contractor management, sign-ins, permits, and key control into one platform has modernised our systems, reduced costs, cut complexity, and reinforced safety and compliance throughout our properties."
Questions
Questions and answers
A few things facilities teams ask us before booking a demo.
How do facilities managers keep contractor compliance current across multiple buildings?
Rapid Contractor Management centralises every contractor's licences, insurances and SWMS and tracks expiry dates across your whole portfolio, with automatic reminders and AI document checks through RapidCheck. Compliance is visible building by building from one dashboard, and non-compliant contractors are flagged automatically. This replaces tracking documents per site in spreadsheets.
What is the best way to manage visitor and contractor sign-in across a property portfolio?
Rapid Access provides one check-in system across every building, signing people in by QR code, kiosk, mobile or geolocation and presenting a site-specific induction for each location. You get a live view of who is in each building and one consistent record across the portfolio. Entry is denied automatically if induction or compliance requirements are not met.
How do you make sure only inducted contractors can access a building?
With Rapid Induct, contractors complete the building's induction online before arriving, and Rapid Access blocks entry at check-in if that induction or their documents are not current. Because the products share data, a contractor inducted for one building in your portfolio is recognised wherever their requirements apply.
How can facilities teams manage permits for high-risk maintenance work?
Rapid Permit To Work issues and validates permits for hazardous tasks such as hot work, confined space entry, electrical isolation and working at heights before the work starts. The permit confirms the right approvals and controls are in place and connects to induction and access records so only authorised workers proceed.
How can facilities managers monitor buildings after hours?
Rapid Monitor applies AI computer vision to your existing cameras to detect issues like spills, blocked fire exits and unauthorised after-hours access across your buildings, with detections able to be anonymised. It turns camera footage into actionable trends rather than something only reviewed after an incident.
How do you keep audits and inspections on schedule across many sites?
Rapid Auditor lets facilities teams register audit and inspection tasks, automate reminders and complete them from any device, so nothing is missed across a large portfolio. Results are stored centrally and can be reported on, giving head office a clear view of audit status site by site.
Get Started
Take control of every site you manage
Get a demo and we'll show you how Rapid can help your site