Create a work order
Clients, contractor administrators, and workers can create work orders online, with clients controlling who has that permission.
Permit to work solution
With Rapid Global, permits can be checked during sign in, helping ensure only approved workers performing authorised high risk work are allowed on-site.
1,000+ companies keep their business safe with Rapid Global
The problem
Permit gaps create site risk
When permits are managed separately from site access, high-risk work can begin without the right checks in place. Paper forms go missing, approvals slow down, and audit trails become harder to prove.
Work starts without approval
When permits are not connected to access, workers can begin high-risk tasks before the right approvals are confirmed.
Paper delays sign-off
Manual permit forms slow down reviews, create unnecessary back-and-forth and increase the likelihood of errors.
Evidence goes missing
Without a complete digital record, it becomes harder to prove who was approved, what controls were in place and track the evidence.
Features
Everything you need to control high-risk work on your sites.
From first submission to final close-out, Rapid Permit to Work gives you complete visibility and control at every step.
Manage the entire permit lifecycle online
Issue, track, approve, and close out permits from any device. Every status change is timestamped and stored for audit.
- View every permit by status: available, pending approval, in progress, approved, or rejected
- Workers submit permits online before arriving onsite, or right at the point of entry
- A full digital record is kept automatically, so no paperwork can go missing
- Manage from phone or desktop, anytime, anywhere
Automate approvals, cut the admin
Route permits straight to the right approver based on site, and let low-risk work clear itself, so your team only steps in where judgement is actually needed.
- Approvers are matched to permits by site automatically, so no one's buried in irrelevant alerts
- Turn on auto-approval for specific low-risk permit types to skip the manual queue entirely
- Get notified instantly when a permit needs review, was auto-approved, or a contractor's overdue
- Overdue work orders are flagged automatically, prompting a safety check-in before it becomes a problem
One permit, whole crew
Assign a Responsible Worker to submit and own the permit, then let the rest of the crew sign in and out under that same approval. No duplicate paperwork per person.
- One Responsible Worker manages submission and approval for the entire team
- Supervised workers sign in against an already-approved permit in seconds
- Sign the whole crew out together at shift's end, or individually if needed
- Works on site via our mobile app or desktop
- Keeps accountability clear while removing entry friction for larger teams
Build permits your way, no devs required
Turn any paper permit into a digital form using a flexible, in-house form builder that adapts to how each site actually works.
- Add sections, questions, tables, file uploads, and digital signatures to match your exact requirements
- Show or hide fields dynamically based on a worker's answers, so forms stay short and relevant
- Group permits by risk level, work type, or location so workers only ever see what applies to them
- Add exit questions that only appear at sign-out, like confirming a fire watch was completed
Manage the entire permit lifecycle online
Issue, track, approve, and close out permits from any device. Every status change is timestamped and stored for audit.
- View every permit by status: available, pending approval, in progress, approved, or rejected
- Workers submit permits online before arriving onsite, or right at the point of entry
- A full digital record is kept automatically, so no paperwork can go missing
- Manage from phone or desktop, anytime, anywhere
Automate approvals, cut the admin
Route permits straight to the right approver based on site, and let low-risk work clear itself, so your team only steps in where judgement is actually needed.
- Approvers are matched to permits by site automatically, so no one's buried in irrelevant alerts
- Turn on auto-approval for specific low-risk permit types to skip the manual queue entirely
- Get notified instantly when a permit needs review, was auto-approved, or a contractor's overdue
- Overdue work orders are flagged automatically, prompting a safety check-in before it becomes a problem
One permit, whole crew
Assign a Responsible Worker to submit and own the permit, then let the rest of the crew sign in and out under that same approval. No duplicate paperwork per person.
- One Responsible Worker manages submission and approval for the entire team
- Supervised workers sign in against an already-approved permit in seconds
- Sign the whole crew out together at shift's end, or individually if needed
- Works on site via our mobile app or desktop
- Keeps accountability clear while removing entry friction for larger teams
Build permits your way, no devs required
Turn any paper permit into a digital form using a flexible, in-house form builder that adapts to how each site actually works.
- Add sections, questions, tables, file uploads, and digital signatures to match your exact requirements
- Show or hide fields dynamically based on a worker's answers, so forms stay short and relevant
- Group permits by risk level, work type, or location so workers only ever see what applies to them
- Add exit questions that only appear at sign-out, like confirming a fire watch was completed
How it works
A safer permit process from request to close-out.
Rapid Permit to Work connects workers, approvers, and site access in one digital process, from first submission to final close-out.
Generate permits
Contractors create permits and safety documents under a work order. One permit can apply to multiple workers.
Approver authorises
The approver reviews and authorises via mobile or desktop. Workers are notified and can sign in to begin work.
Work closes out
On completion the permit is closed and the full record is stored electronically for compliance and audits.
Customer Stories
Trusted by teams like yours
Real feedback from Rapid Permit to Work users via case studies and G2.
G2 Reviews
"It helps us keep track of induction status for contractors and for allowing access to high-risk areas if the required authorities and licenses are in place and have been verified."
"This platform serves as a central location for all contractor documents, permits, and site sign-on information."
"What do I like best about Rapid Global? All induction and permits at one place."
"Contractors are able to log in, and if there are 3 or 4 from the same company they only have to do one permit. The system means they can't start work unless we authorise it — we know what they're doing, where they are, and what risks are involved. We can do that all from our phones or our desktops."
Permit types
Customisable forms for every type of high-risk work.
Build work order forms to match your operations. All standard permit types are supported out of the box, with fully custom forms for site-specific requirements.
Working at Heights
Capture isolation requirements, fall protection measures, and emergency procedures before work begins.
Confined Space
Atmospheric testing requirements, rescue plans, and standby person confirmation in a single permit form.
Hot Work
Fire watch requirements, equipment checks, and area clearance confirmation before any hot work activity.
Electrical Isolation
Lockout/tagout procedures, isolation verification, and authorised personnel sign-off in one place.
Excavation
Underground services scan confirmation, soil condition assessments, and shoring requirements all captured digitally.
General and Custom
Build any work order form to match your site's specific requirements — no development work needed.
Part of Rapid One
Permit to Work connects your entire site safety workflow.
Add Permit to Work between inductions and site access to ensure every contractor is trained, permitted, and authorised before work begins.
Contractor Management Verify contractor compliance, licences, and insurance before they reach site.
- Compliance dashboard
- Licence and insurance tracking
- Pre-qualification workflows
Induct Ensure every worker completes the right induction before a permit can be issued.
- Online safety inductions
- Induction status verified at permit
- Automated expiry reminders
Permit to Work Issue, approve, and close out permits digitally. No work starts without authorisation.
- Full permit lifecycle management
- Automated stakeholder approvals
- Multi-worker single permit
Access Gate entry is blocked until a valid permit is approved. Workers sign in electronically on arrival.
- Permit status gates site entry
- Real-time site attendance
- Visitor and contractor sign-in
Permit to Work slots directly into the contractor workflow: inductions are verified before a permit can be issued, and the permit must be approved before Access allows workers onto site.
Questions
Answers before you ask.
Here are some things you might like answered before you get a demo.
What types of permits does Rapid Permit to Work support?
Rapid Permit to Work supports all common high-risk permit types including Working at Heights, Confined Space, Hot Work, Electrical Isolation, and Excavation, plus fully customisable work order forms for site-specific requirements. Standard permit types are available out of the box, and administrators can build custom forms to match their operations without any development work.
Can multiple workers share a single permit?
Yes, multiple workers from the same company on the same job can all be covered under a single permit, so the team does not need to submit individual requests for the same task. Each worker signs in electronically against the shared permit on arrival, and the full record is stored against that permit for audit purposes.
How does the approval process work?
Rapid Permit to Work automatically routes each permit to the correct approvers based on permit type, so no manual chasing or follow-up is required. Approvers receive an instant notification and can review and authorise from any device, mobile or desktop, without needing to be on site. The full approval chain is enforced and no steps can be skipped.
Does Permit to Work integrate with Rapid Access?
Rapid Permit to Work connects directly with Rapid Access so contractors cannot sign in to site until their permit has been approved by an authorised stakeholder. This means the permit approval is the gate, so workers with an outstanding or rejected permit are blocked from site entry automatically, with no manual intervention required from the site team.
How are completed permits stored for audit and compliance purposes?
Every permit is stored electronically with a complete, timestamped audit trail covering submission, approval, signing, and close-out. Records are accessible at any time from the dashboard and cannot be lost or altered, giving your team a reliable paper trail for incident investigations, compliance audits, and regulatory reporting.
Can workers submit a permit before arriving on site?
Workers or their contractor administrator can submit permits in advance online, so approvals are confirmed before the team arrives at the gate. This reduces delays on the day and means high-risk work can begin as soon as workers sign in, rather than waiting on-site for approvals to come through.
Get Started Make permits part of
Make permits part of
site access
Get in touch today. We'll review your site, get to know your permit and compliance challenges, and outline the value Rapid Permit to Work can unlock.