Anita Wong
Education
Safety and compliance for education sites
Rapid gives education providers one connected platform to control who enters your campus, verify Working with Children Checks, induct contractors and volunteers, and evidence child-safe compliance, without the spreadsheets.
Trusted by schools, universities and training providers across Australia.
Compliance challenges
Risks on a busy campus
Open campuses, students to protect.
Parents, visitors, contractors and deliveries move through your grounds every day. You need to know who's on site, why, and whether they belong there.
Working with Children Checks that can't lapse.
Every contractor, volunteer and visiting provider on a campus needs a current Working with Children Check. A lapse that slips through is a serious exposure.
Contractors working around students.
Trades, cleaners and maintenance crews work across your campus while classes run, each with their own clearances and inductions to keep current.
Incidents that need a fast response.
When something happens on campus, staff need to report it instantly and management needs to act, with a clear record of what was done.
Rapid Access Know who is on your campus
Give parents, visitors, contractors and deliveries a fast, screened sign-in, and always have a live record of who's on your grounds.
- Sign in by QR code, kiosk or mobile, with screening built in at every entry
- See who's on campus at any moment and assign hosts to visitors
- Run a fast, fully accounted-for evacuation or lockdown when you need to
Courses
Compliant
Documents
Compliant
Forms
Compliant
Rapid Induct Induct contractors and volunteers before they arrive
Get contractors, volunteers and visiting providers inducted on your campus rules and child-safe expectations before they set foot on site.
- Assign inductions covering child safety, site rules and emergency procedures
- Confirm comprehension before anyone is granted access
- Contractors and volunteers complete inductions online, not at reception
Mark Stevens
Rapid Contractor Management Keep every contractor and provider compliant
Trades, cleaners and visiting providers each carry their own obligations. Rapid holds them all in a single source of truth.
- Working with Children Checks, insurances and licences in one place
- RapidCheck AI reviews and approves or rejects documents automatically
- Expiry alerts before any clearance lapses, so nothing expired stays active
Rapid Incident Reporting Capture incidents the moment they happen
Make it easy for any staff member to report an incident or concern instantly, from any device on campus.
- Report incidents, hazards and concerns straight from a phone
- Management notified instantly, with corrective actions tracked to completion
- Build a clear, reportable record of every incident
Rapid Permit to Work Control high-risk work across your campus
Make sure every hazardous job has the right approvals before contractors start work around students and staff.
- Issue permits for hot work, confined spaces, electrical isolation and working at heights
- Confirm controls and sign-offs including asbestos and fire system isolation, are in place before work starts on or near campus
- Connect permits to contractor induction and access records for a complete audit trail
Rapid Auditor Keep safety inspections on schedule
Run campus safety and compliance inspections consistently, and keep the evidence ready whenever it's needed.
- Schedule and complete inspections from any device
- Automate reminders so inspections never slip
- Every result stored and reportable across your campus
Customer Story
Trusted by campuses like yours
"The process for contractors going on site is now automated; we don't have to have somebody sitting at a desk to give them a key. If they don't have access to that area they don't get in – end of story! It gives us peace of mind."
Questions
Questions and answers
A few things education teams ask us before booking a demo.
How do universities and colleges manage contractor compliance across a large campus?
Universities use Rapid Contractor Management to pre-qualify contractors and store their licences, insurances and SWMS, tracking expiry dates with automatic reminders so nothing lapses across a busy campus. RapidCheck uses AI to review and approve or reject uploaded documents, and non-compliant contractors are flagged so they cannot be signed on. The estates or facilities team gets one live view of compliance across every contractor and building.
What is the best way to manage visitor and contractor sign-in across a multi-building campus?
Rapid Access provides one check-in system across the whole campus, signing in visitors, contractors and staff by QR code, kiosk, mobile or geolocation and presenting a building or site-specific induction before entry. You get a live record of who is on campus and where, and entry is denied automatically if an induction or compliance requirement is not met. This replaces paper visitor books at separate building receptions.
How do you make sure only inducted contractors can access campus buildings, labs and plant rooms?
With Rapid Induct, contractors complete the relevant site induction online before they arrive, and Rapid Access blocks entry at check-in if that induction or their documents are not current. Permissions can be set by building, zone and time, so access to sensitive areas like laboratories, plant rooms and residential colleges is restricted to authorised, inducted workers. Every entry and exit is logged for audit.
How can a university manage permits for high-risk maintenance and capital works?
Rapid Permit To Work lets estates teams issue and validate permits for hazardous tasks such as hot work, confined space entry, electrical isolation and working at heights before the job begins. The permit confirms the right approvals and controls are in place and connects to induction and access records, so only authorised, competent contractors proceed, including during semester and around students.
How do education campuses monitor grounds, car parks and buildings after hours?
Rapid Monitor uses AI computer vision on existing cameras in external and back-of-house areas like car parks, grounds, loading docks and perimeters to detect hazards and unauthorised after-hours access, with detections able to be anonymised. It is used for campus safety and security in non-teaching areas, not for monitoring students or lecture spaces.
Can one platform manage inductions, access and contractor compliance across a campus or multiple campuses?
Yes. Rapid is one connected platform where Induct, Access, Contractor Management and Permit To Work share data, so a contractor inducted and verified once is recognised across every building and campus. This gives estates and facilities teams one view of who is on site and whether they are cleared, instead of running separate systems per building or location.
Get Started
Keep your campus safe and secure
Get a demo and we'll show you how Rapid can help your site