RapidCheck Default Templates
| Document | Type | Fields Checked | Document Validation |
|---|---|---|---|
| Motor Vehicle Insurance | Company | Company Name Expiry Date Limit of Liability | A valid Motor Vehicle Insurance document must contain: document identification through "Motor Vehicle Insurance", "CTP & Third-Party Property", "Comprehensive Car Insurance", or "Car Insurance" terminology; insured entity name (individual or company); policy or certificate number; insurance period with start and end dates; at least one insured vehicle with registration number and vehicle description (make/model/year); coverage type specification (Comprehensive, Third Party, etc.); insurer name and contact information; sum insured amount, agreed value, or market value designation; and third party liability limit. The document must display issued date and may include additional details such as VIN numbers, excess amounts, interested parties, radius restrictions, or optional covers, but these are not mandatory for basic validation. |
| ACC Levy (NZ only) | Company | Company Name Valid Document | A valid ACC Levy document must contain the following elements: ACC number in alphanumeric format (e.g., W6095733E, A5017335), company/employer name clearly stated, workplace cover details or coverage period information, levy classification code or business classification description, contact details including address information, and identification through standard ACC branding elements or document matching names (ACC Receipt, ACC Levy, Workplace Cover, ACC Accidental Insurance, Employees Liability). The document should display ACC organizational identifiers such as "Accident Compensation Corporation" or ACC contact information. Invoice documents must include levy amounts, payment due dates, and GST details. Coverage period dates and employer/policy numbers serve as additional validation markers for authentic ACC levy documentation. |
| ISO45001 Certification | Company | Company Name Expiry Date Valid Document | A valid ISO 45001 certification document must contain the following mandatory elements: the standard designation "ISO 45001:2018" or acceptable matching names including "ISO9001", a certified organization name with complete address including country, a certification body name, a certificate number, an expiry or validity date, and a defined scope of activities or operations. The document must include an authorized signatory name and title from the certification body. Additional required elements include either an original certification date or initial certification date, and may contain multiple site locations with their respective addresses and scopes when applicable to multi-site certifications. |
| Asbestos Removal Licence | Company | Company Name Expiry Date Valid Document | A valid Asbestos Removal Licence must contain a licence holder name (individual or company), a unique licence number, and clearly defined validity dates including both issue and expiry dates. The document must specify the licence class (Class A, Class B, or Non-Friable) and include reference to relevant Work Health and Safety legislation or regulations. The licence must identify the authorizing body or regulator and contain specific conditions or obligations for the licence holder. Approved supervisors with their respective classes must be listed. The document may be identified by variations such as "Asbestos Removal Licence", "Asbestos Removal Licence" or related terminology. |
| Company Electrical Licence | Company | Company Name Expiry Date Valid Document | A valid Company Electrical Licence must contain a company name as the licence holder, a unique licence number, and an expiry date. The document must be identifiable through standard titles such as "Electrical Contractor Licence", "Contractors Licence", "Registered Electrical Contractor" or acceptable variants including "Electrical Licence", "Contractor Licence", or "Registered Electrical Contractor Licence". The licence must specify electrical work authorization either through explicit electrical contractor designation or inclusion of electrical work in multi-trade licensing. Government or regulatory authority identification must be present, and the licence holder must be a corporate entity rather than an individual. |
| White Card | Trainee | Trainee Name Valid Document | A valid White Card must contain occupational health and safety construction induction identification through either "Construction Industry Basic Industry Training", "White Card", "Construction Induction Card", "General Safety Induction", "OHS Construction Industry Induction" or the standard text elements "OCCUPATIONAL HEALTH AND SAFETY" and "CONSTRUCTION INDUCTION". The document must include a cardholder's name field and an issue date. A unique card number or identification number must be present. The document should display an issuing authority or organization name such as WorkSafe WA, Queensland Government, WorkCover NSW, or similar regulatory body. These core elements establish the document's authenticity and purpose as a construction industry safety induction certification. |
| Plumbing Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid plumbing licence document must contain the licence holder's name and an expiry/expiration date. The document must be identifiable as a plumbing-related licence through standard identifiers such as "Plumbing", "Plumber", "Gas Fitting", "Contractor Licence", "Workers Registration", or alternative matching names including "Plumbing Licence", "Plumber" or "Contractor Licence". Most valid documents will include a licence or registration number, and many will specify the issuing jurisdiction or authority. The document should indicate the scope or type of plumbing work authorized, whether through specific trade classifications or general plumbing designations. |
| Forklift Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid ForkLift Licence must contain the following mandatory elements: the document title "LICENCE TO PERFORM HIGH RISK WORK" or equivalent licensing authority header, the licence holder's full name (first and last name clearly displayed), a unique licence number, date of birth, issue/granted/valid from date, expiry date, and class designation "LF" (with or without additional descriptive text such as "FORKLIFT TRUCK"). The document must display an issuing authority or jurisdiction identifier (such as state names, WorkSafe, SafeWork NSW, or similar regulatory bodies). All dates must be clearly formatted and readable. The licence holder's name may appear in various formats but must be complete and legible. Alternative document matching names may be used for identification purposes in addition to or instead of the standard title elements. |
| Electrical Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid electrical licence document must contain the following mandatory elements: The document must be identifiable as "Electrical Licence" or "Electrician" or contain standard electrical licensing terminology. A licence holder's full name must be clearly displayed. A unique licence number or registration number must be present, which may include alphanumeric combinations with prefixes or suffixes. An expiry date must be specified in any standard date format. The document must indicate the issuing authority or jurisdiction, whether through government agency names, state identifiers, or official seals. The licence must specify the type of electrical work authorized, such as "electrical installation work", "electrical fitter" or "electrical mechanic". These elements collectively establish the document's authenticity and the holder's authorized scope of electrical work within the specified jurisdiction and time period. |
| First Aid Certificate | Trainee | Trainee Name Completion Date Valid Document | A valid First Aid Certificate must contain the holder's name and all three core units: HLTAID009 Provide cardiopulmonary resuscitation, HLTAID010 Provide basic emergency life support, and HLTAID011 Provide First Aid. The document must include a completion date and either a certificate number, document reference number, or similar unique identifier. It should specify the issuing location (typically a city) and include verification information such as a website URL or QR code reference. The document may be identified as "First Aid Certificate" or through the presence of these mandatory text elements and unit codes. |
| Electrical Test & Tag Register | Company | Company Name Valid Document | A valid Electrical Test & Tag Register must contain a company/site name, physical address, and testing contractor details including licence number and licensed individual's name. The document requires an asset listing with columns for: Asset ID (numeric), Description (equipment type), Location, Test Date (DD/MM/YYYY format), Test Result (Pass/Fail), and Next Test Date (DD/MM/YYYY format). Each asset entry must have all fields populated. The document must reference compliance with Australian Standard AS 3760. Document may be identified as "Test & Tag Results", "Certificate of Testing and Safety", or "Test & Tagging". Failed items must include a statement regarding withdrawal from service and remedial actions. |
| Cross Border Declaration | Company | Company Name Expiry Date Valid Document | The document must contain a business name, ABN number, and complete business address including street, city, state and postal code in Australia. Required contact information includes telephone number and email/website details. Document must be dated with day, month and year format. Main content must include declaration language regarding Connection Test for Workers Compensation - Cross Border Arrangements, statement about workers' locations/bases in relation to specific Australian states (QLD, NT, WA, VIC, SA), and confirmation about subcontractor licensing and insurance requirements. Document must be signed by a manager or authorized representative with their name and title. Document can be identified either through "Cross Border Declaration" heading or through the presence of "Cross Border Arrangements" in the declaration text. The expiry date is 1 year from the date on the certificate. |
| Environmental Management System 3rd Party Certification | Company | Company Name Expiry Date Valid Document | The document must display either "ISO 14001" or "Environmental Management System 3rd Party Certification" as identification. Required elements include: organization name and physical address, certification body name, scope of certification describing covered activities, original approval date, certificate validity/expiration date, certificate number, and authorized signatory name and title. The document must specify the ISO 14001 standard version being certified against. A method for verifying certificate validity (such as phone number or website) must be provided. The issuing certification body's office location and contact details must be listed. |
| Transit Carrier Insurance | Company | Company Name Expiry Date Limit of Liability Valid Document | The document must contain either "Transit Carrier Insurance" or "Certificate of Currency" as identifying text. Required fields include: Insured entity name, ABN number, Policy Number, Policy Wording reference, Cover Period with specific start and end dates, Type of Cover, Cover Option details, Limit of Liability amount, and Geographical Limit specification. The document must list the specific goods/cargo being insured with their description. Insurance provider details including company name, ABN, and AFSL numbers must be present. A clear statement regarding policy terms, conditions and exclusions must be included. The document must show an issue date and specify that coverage is subject to premium payment. Motor Vehicle Third Party Property Damage Insurance must be equal to or greater than AUD$70,000, or equivalent foreign currency, for any one occurrence. |
| Labour Hire Licence (Company) | Company | Company Name Expiry Date Valid Document | A valid Labour Hire Licence must contain a licence number starting with "VICLHL", company name with ABN/ACN numbers, trading names, and reference to Labour Hire Licensing Act 2018. The document must specify a licence period with start and end dates, include a section on conditions and compliance requirements, state the licence is not transferrable, and be signed by the Labour Hire Licensing Commissioner. The document must indicate the company is authorized to provide labour hire services. Document may be identified by "Labour Hire Licence" or through reference to Labour Hire Licensing Act 2018 authorization. |
| Third Party Property Damage Insurance | Company | Company Name Expiry Date Valid Document | The document must contain one of the following identifiers: "Third Party Property Damage Insurance", "Comprehensive Cover", "Motor Insurance", or "Commercial Fleet Insurance". Required fields include: insured party name, policy number, insurer name, period of insurance with specific start and end dates including time zone, and coverage limits expressed in monetary values. Document must specify third party liability coverage amount. Insurance confirmation date must be clearly stated. Vehicle quantity or fleet details must be listed. Document must include class or type of insurance coverage. All monetary values must be expressed in specific currency amounts. Coverage period must be stated with both start and end dates including specific times. |
| Food Business Registration Certificate | Company | Company Name Valid Document | The document must contain "Food Act" and either "Notification of Food Premises" or "Food Business Registration Certificate" as identifying text. Required fields include: proprietor name with full address, trading name of food business, principal premises address, notification/registration number, and date issued. The document must specify the premises classification type. Authority delegation text must be present, indicating official council or government authorization. Business address must include street number, street name, suburb/city, state and postcode. Document must reference the relevant state/territory jurisdiction (e.g. Victoria) and issuing council name. |
| Electrical Contractors Licence | Company | Company Name Expiry Date Valid Document | The document must display either "ELECTRICAL CONTRACTOR" or "Registered Electrical Contractor" as identification. It must contain a registration number preceded by "Registered" or "No:". An expiry date must be clearly stated. The document must show the contractor's business name. It must reference Victoria or include "ELECTRICITY SAFETY ACT 1998" as jurisdiction. The document should contain "energysafe VICTORIA" branding. A registration or renewal date must be present. The document must include text indicating authorization to carry out electrical installation work in Victoria. A signature field for the licence holder must be present. |
| Asbestos Liability Insurance | Company | Company Name Expiry Date Limit of Liability | A valid Asbestos Liability Insurance document must contain the insured party name, policy number, insurance period with start and end dates specified, insurer identification (which may include underwriters, specific insurance companies, or underwriting agencies), limit of indemnity or limit of liability with monetary amounts in the aggregate during the period of insurance inclusive of defence costs, business description indicating asbestos-related activities, and issuer or authorized representative signature with date. The document must be identifiable as a Certificate of Currency, Certificate of Insurance, Certificate of Placement, or Confirmation of Insurance. Coverage amounts must specify aggregate basis and claims made provisions where applicable. |
| CM3 Certificate | Company | Company Name Expiry Date | A valid CM3 Certificate must contain the text "Cm3 Certificate" or "cm3" as document identifier. The certificate must display an organization name in the header and within the organization details section. Required fields include a CM3 ID number, expiry date, ABN, and complete address with street, suburb, state, and postcode. An Assessment section with "Risk Review" and its expiry date must be present. The certificate must list demonstrated capabilities, which can include various categories such as Licences, General, WHS System Documents, Subcontractors, or specialized work categories. An Insurances section is mandatory, containing at least one insurance type with coverage amount, commencement date, and validity period. The footer must include certificate number, organization name reference, and date of issue. |
| Food Safety Supervisor Certificate | Company | Company Name | A valid Food Safety Supervisor Certificate must contain a document type identifier such as "Statement of Attainment" or "Food Safety Supervisor Certificate". The document must display the certificate holder's full name. It must include at least one food safety unit code from the SITXFSA series (such as SITXFSA001, SITXFSA002, SITXFSA005, SITXFSA006, SITXFSA101, or SITXFSA201) along with corresponding unit descriptions related to hygienic practices or safe food handling. The document must show an issue date or date awarded. It must contain a unique certificate number, document number, or ID number. The document must display a National Provider Number or RTO number identifying the registered training organization. An authorized signature or signatory name must be present. The document must include the phrase "registered training organisation" or "Registered Training Organisation" and display "NATIONALLY RECOGNISED TRAINING" or similar nationally recognized training designation. |
| ISO9001 Certification | Company | Company Name Expiry Date Valid Document | A valid ISO9001 Certification must contain explicit reference to the ISO 9001:2015 standard. The document must identify a certified organization with a specific name. A certificate number must be present as a unique identifier. The document must include date information indicating either certificate validity period, expiry date, issue date, or original approval date. The certifying body or issuing organization must be identified. A scope statement describing the certified activities, services, or management system application must be included. The document may be identified as "Certificate of Registration", "Certification", "Quality Management System", "Independently Certified quality management system" or "Quality Management System Certification". |
| Marine Insurance | Company | Company Name Expiry Date Valid Document | A valid Marine Insurance document must contain identification as a Certificate of Currency, Certificate of Insurance, Confirmation of Cover, or Confirmation of Insurance. The document must identify the insured party or policyholder by name. A policy number must be present. The insurance period must specify both start and end dates with times. The document must identify the insurer or underwriter. Coverage details must include goods insured or interest insured descriptions. Limit of liability, sum insured, or limit of indemnity amounts must be stated. The document must identify the insurance class or type as Marine, Marine Carriers, Marine Transit, or Carriers insurance. |
| National Heavy Vehicle Certification for Maintenance Management | Company | Company Name Expiry Date Valid Document | A valid National Heavy Vehicle Certification for Maintenance Management must contain the document title "National Heavy Vehicle Accreditation Scheme" and "Certificate of Accreditation". The certificate must identify the accredited operator's legal entity name and include an accreditation number in the format "NHVAS" followed by digits. The document must list "Maintenance Management" as an accredited module with a corresponding expiration date. Required text includes reference to Chapter 8 of the Heavy Vehicle National Law (HVNL) and the NHVAS scheme. The certificate must include an effective date and signature authority indicating "Manager Accreditation" for the National Heavy Vehicle Regulator |
| Motor Vehicle Comprehensive Insurance | Company | Company Name Expiry Date Limit of Liability Valid Document | A valid Motor Vehicle Comprehensive Insurance document must contain insured party identification with name and ABN where applicable, insurer name and ABN/AFSL details, policy or certificate number, insurance period with start and end dates including time specification, vehicle details including registration numbers and descriptions for each insured vehicle, coverage type specification as comprehensive or similar designation, third party liability limit expressed in dollar amount, sum insured basis stated as market value or agreed value or specific amounts, and situation or territorial coverage area. The document must identify itself through headers containing terms such as "Certificate of Insurance", "Certificate of Currency", "Schedule of Insurance", "Confirmation of Insurance" or "Commercial Motor" combined with policy-related terminology. Broker or issuing agent details with contact information and licensing credentials must be present. |
| Company Arc Licence | Company | Company Name Expiry Date Valid Document | The document must contain the title "REFRIGERANT TRADING AUTHORISATION" and "CERTIFICATE". It must reference the Australian Refrigeration Council Ltd acting as a relevant authority under Regulation 140 of the Ozone Protection and Synthetic Greenhouse Gas Management Regulations 1995. The document must state that a refrigerant trading authorisation has been granted to a named business entity. An ABN (Australian Business Number) in 11-digit format must be present. The document must include an Authorisation Number in the format "AU" followed by digits. An Expiry Date must be displayed in day/month/year format. The document must reference that authorisations are subject to conditions in Regulation 141. References to the Australian Government and Department of Climate Change, Energy, the Environment and Water must appear. The ARC identifier and form code "ARC5225JVD 11/22" must be present. |
| SafeContractor Accreditation | Company | Company Name Valid Document | The document must contain "Certificate of Approval" as the primary header and include the phrase "has achieved SafeContractor approval" certifying the named organization. A certificate number must be present in the format of two letters followed by four digits. The document must display an issue date and a validity expiration date showing the certificate is valid for approximately one year. The document must include the UKAS accreditation statement referencing ISO17020:2012 and SSIP Core Criteria, along with the SSIP Portal URL for validation. A "Schedule to SafeContractor certificate" section must list Work Categories and Industry Roles specific to the certified organization's scope of services. |
| HRW Licence (CV, C1, C2, C6) | Trainee | Trainee Name Expiry Date Valid Document | The document must display "LICENCE TO PERFORM" and "HIGH RISK WORK" as header text. A state or territory identifier must be present, such as "Western Australia", "VICTORIA", "NSW" or their associated authority names like "WorkSafe" or "SafeWork NSW". The document must contain a licence number field and a date of birth field. Both "Issued" or "Granted" date and "Expires" or "Expiry" date fields must be present. A "Classes" section listing licence class codes must be included. The licence holder's name must be displayed, typically showing given name and surname. At least one of the following class codes relevant to the document type must appear: CV, C1, C2, or C6. |
| HRW Licence (RB, RI, RA) | Trainee | Trainee Name Expiry Date Valid Document | The document must display "LICENCE TO PERFORM" and "HIGH RISK WORK" as header text. A state or territory identifier must be present, such as "Western Australia", "VICTORIA", "NSW" or their associated authority names like "WorkSafe" or "SafeWork NSW". The document must contain a licence number field and a date of birth field. Both "Issued" or "Granted" date and "Expires" or "Expiry" date fields must be present. A "Classes" section listing licence class codes must be included. The licence holder's name must be displayed, typically showing given name and surname. At least one of the following class codes relevant to the document type must appear: CV, C1, C2, or C6. |
| HRW Licence (DG) | Trainee | Trainee Name Expiry Date Valid Document | A valid HRW Licence (DG) must contain the text "LICENCE TO PERFORM" and "HIGH RISK WORK" as primary document identifiers. The document must display a licence holder's full name consisting of at least a first name and surname. A unique licence number must be present and clearly labeled. The document must include a date of birth (DOB) field with a corresponding date value. Both an issue date (which may be labeled as "Issued", "Valid from" or "Granted") and an expiry date (labeled as "Expires") must be displayed. A "Classes" section must be present showing at least one class code, and this section must include "DG" among the listed classes to validate this specific licence type. |
| HRW Licence (WP) | Trainee | Trainee Name Expiry Date Valid Document | A valid HRW Licence (WP) must contain the header text "LICENCE TO PERFORM" and "HIGH RISK WORK". The document must display the licence holder's full name with given name and surname clearly separated. A unique licence number must be present. The date of birth must be shown, labeled as either "DOB:" or "D.O.B:". Both an issue date (labeled as "Issued:" or "Valid from:") and expiry date (labeled as "Expires:") must be displayed. The document must include a "Classes:" field that contains "WP" either alone or in combination with other class codes. The issuing state or territory must be identifiable through text such as "VICTORIA", "NSW", "NEW SOUTH WALES", "Queensland Government", or similar jurisdictional indicators. |
| Rail Industry Worker (RIW) Card | Trainee | Trainee Name Expiry Date Valid Document Completion Date | A valid Rail Industry Worker Card must contain the cardholder's full name clearly identified with a "Name:" label or equivalent field marker. The document must display the worker's date of birth in day-month-year format, labeled as "DOB:" or similar designation. An issue date or issuance date must be present, indicating when the card was issued. The card must specify the worker's role, qualification, competency, or job title related to rail operations. An employee identification number or employee number must be included. The document must display the issuing organization's name or branding, which may include rail companies, rail services, or rail operators. These elements collectively establish the document as a valid rail industry worker identification credential. |
| Rail Industry Worker (RIW) Card | Trainee | Trainee Name Expiry Date Valid Document Completion Date | A valid Rail Industry Worker Card must contain the cardholder's full name clearly identified with a "Name:" label or equivalent field marker. The document must display the worker's date of birth in day-month-year format, labeled as "DOB:" or similar designation. An issue date or issuance date must be present, indicating when the card was issued. The card must specify the worker's role, qualification, competency, or job title related to rail operations. An employee identification number or employee number must be included. The document must display the issuing organization's name or branding, which may include rail companies, rail services, or rail operators. These elements collectively establish the document as a valid rail industry worker identification credential. |
| HRW Licence (SB, SI or SA) | Trainee | Trainee Name Expiry Date Valid Document | A valid HRW Licence must contain the text "LICENCE TO PERFORM" and "HIGH RISK WORK" as document identifiers. The document must display a licence number field, which may be labeled as "Licence No:" and follows jurisdiction-specific formats (WL prefix for Western Australia or numeric for Queensland). A date of birth field labeled "DOB:" must be present. The document must include both a grant/issue date field (labeled as "Granted:", "Issued:", or "Issue:") and an expiration date field (labeled as "Expires:" or "Expiry:"). A "Classes:" field must be present listing one or more class codes. The licence holder's name must appear on the document. An issuing authority identifier such as "WorkSafe Western Australia", "Queensland Government", or similar jurisdictional authority must be displayed. |
| Heavy Vehicle Licence (HC, HR, MR, LR or MC) | Trainee | Trainee Name Expiry Date Valid Document | A valid Heavy Vehicle Licence must display the document title "Heavy Vehicle Driver Licence" or "Heavy Vehicle Driver's Licence" or "Driver Licence" along with a state or territory identifier (New South Wales, Victoria, or Western Australia). The document must contain the licence holder's full name appearing at least twice, a complete residential address including street, suburb, state, and postcode, a unique licence number or card number, date of birth, expiry date, and licence class designation indicating the heavy vehicle category (HC, HR, MR, LR, MC, or CAR with heavy vehicle class). A conditions field or code must be present. The issuing authority or state identifier must be clearly indicated. |
| Transport Supplier Safety Agreement | Company | Company Name Expiry Date Valid Document | A valid Transport Supplier Safety Agreement must contain references to Hitachi Construction Machinery Oceania Holdings Pty Ltd (HCMO) and Hitachi Construction Machinery (Australia) Pty Ltd (HCMO/HCA) as the contracting entities. The document must include sections addressing Chain of Responsibility obligations under Heavy Vehicle National Law (HVNL), Transport Supplier Personnel Competency and Qualification requirements, Workplace Health and Safety protocols, and Critical Safety Rules numbered 1-20. Required documentation provisions must specify Certificates of Currency for insurance types including Public and Products Liability, Workers Compensation, and Motor Vehicle Insurance. The agreement must reference the eight Key Safety Promises and include provisions for confidential information handling. An Agreement section must be present containing fields for Name, Signature, Date, Position, Company, and ABN. |
| Class 1 Security Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid Class 1 Security Licence must display "Security Industry Licence" or "Licence" as the document title, "New South Wales, Australia" as the issuing jurisdiction, and "NSW" as the state identifier. The document must contain the licence holder's full name, a Card Number in the format of 2 followed by 9 digits with spaces, an Expiry Date showing day, month abbreviation, and year, a Licence Number consisting of 9 digits, and a Class designation beginning with "1" followed by letter combinations. The document must include contact information for the Security Licensing & Enforcement Directorate with the address "Locked Bag 5099, Parramatta NSW 2124" and reference to "police.nsw.gov.au/SLED" for notification requirements. |
| Class 1 Security Provider Licence | Trainee | Trainee Name Expiry Date Valid Document | The document must contain either "Security Provider Licence" or "Security Industry Licence" as the document title. A licence holder name must be present with given name and surname displayed. A licence number must be shown, consisting of numeric digits. The document must display "Class 1" or a class designation including "1" with additional characters. An expiry date must be present in a recognizable date format. The document must reference authorizing legislation, either "SECURITY PROVIDERS ACT 1993" or equivalent security industry act. The text "Queensland Government" or "New South Wales" or state/territory identifier must appear. The document must indicate the licensee is authorized to perform security functions. |
| Class 2 Security Provider Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid Class 2 Security Provider Licence must contain the document title "Security Provider Licence" or "Security Industry Licence". The licence holder's full name must be present, displayed with first and last names. A unique licence number must be included. The class designation "Class 2" or similar class notation must appear. An expiry date must be stated in a recognizable date format. Reference to the authorizing legislation, either "SECURITY PROVIDERS ACT 1993" or equivalent regulatory framework, must be present. The issuing authority "Queensland Government" or "New South Wales, Australia" must be identified. The document must indicate authorized functions or activities the licence permits. |
| Class 2 Security Licence | Trainee | Trainee Name Expiry Date Valid Document | A valid Class 2 Security Licence must display the licence holder's full name, a unique licence number, and an expiry date. The document must identify itself as either "Security Industry Licence" or "Security Provider Licence" and must specify "Class 2" or a Class 2 variant designation (such as "2BC" or "2C"). The issuing jurisdiction must be indicated, either as "New South Wales, Australia" or "Queensland Government". For Queensland licences, the document must reference the "SECURITY PROVIDERS ACT 1993" as the authorizing legislation. A card number is required for New South Wales licences. The document must contain text indicating the licence authorizes the holder to perform security-related functions. |
| Dangerous Goods Driver licence | Trainee | Trainee Name Expiry Date Valid Document | A valid Dangerous Goods Driver Licence must contain the document title "DANGEROUS GOODS DRIVER LICENCE" or "Dangerous Goods Driver Licence". The licence must display the licence holder's full name and date of birth. A unique licence number or authority number must be present. The document must show an expiry date or expiry date field. The issuing authority or state/territory government entity must be identified, such as WorkSafe Victoria, Department of Mines Industry Regulation and Safety, or Queensland Government. The licence must list the classes of dangerous goods the holder is authorised to transport, typically displayed as DG-2, DG-3, DG-4, DG-5, DG-6.1, DG-8, DG-9 or numerical class designations (2, 3, 4, 5, Division 6.1, 8, 9). |
| Risk Register | Company | Company Name Expiry Date Valid Document | "A valid Risk Register document must contain a structured table or matrix format with multiple risk entries. Each risk entry must include: a description of the risk or risk event, and an assessment of likelihood and consequence/impact using defined rating scales. The document must demonstrate risk evaluation through either a risk score, risk rating level, or risk matrix classification. Risk ownership must be assigned through named individuals or role titles. The document must include either existing controls, current mitigation measures, or risk management actions. Risk status tracking must be present through review dates, treatment status indicators, or monitoring requirements. The document may be identified by titles including "Risk Register", "Risk Profile", "Organisational Risk Profile", "Organisational Risk Register" or "Task Register". Assessment criteria must reference defined scales for likelihood (such as rare, unlikely, possible, likely, almost certain) and consequence (such as insignificant, minor, moderate, major, severe/critical/catastrophic). " |
| Chemical Register | Company | Company Name Expiry Date Valid Document | A valid Chemical Register must contain identifying text such as "Chemical Register", "Hazardous Chemicals Register", "Hazardous Substances Register" or "SDS Register". The document must include a structured table or list with columns for chemical name or product name, location where chemicals are stored or used, and Safety Data Sheet (SDS) information including issue date or availability status. The register must contain fields for quantity or maximum amount stored. Additional required fields include manufacturer or supplier information, whether the chemical is hazardous, and the intended use or application of each chemical. The document must display workplace identification information such as company name, worksite, or business name, along with a date field indicating when the register was last reviewed or compiled and the responsible person or contact details. |
| Plant/Equipment Pre-start Checklist | Company | Company Name Expiry Date Valid Document | A valid Plant/Equipment Pre-start Checklist must contain identification fields including date and operator/driver name or signature. The document must include vehicle, plant, or equipment identification through registration number, asset number, fleet ID, model, or serial number. Multiple inspection items must be listed with corresponding response mechanisms such as Yes/No checkboxes, tick/cross marks, or pass/fail indicators. Inspection categories must cover fluid levels, tyres or tracks, lights and warning devices, brakes, controls, and structural condition checks. The document must provide space for recording defects, issues, or comments when items fail inspection. A declaration or acknowledgment section requiring operator signature must be present. The checklist may be identified as "Pre-Start" in the document title or header as an acceptable variant of the full document type name. |
| Asbestos Register | Company | Company Name Expiry Date Valid Document | A valid Asbestos Register or ACM Register must contain: identification of the document type through title text including "Asbestos" and either "Register" or "Management Plan"; workplace or building address/location information; identification of a competent person, inspector, or consultant with name and contact details; a tabular register structure containing multiple entries with location descriptions, material/product type descriptions, and asbestos identification status (detected/present/assumed/tested); condition assessment of materials using descriptive terms; friable or non-friable classification for identified materials; risk assessment information using either priority levels, risk categories, action codes, or condition ratings; quantity or extent measurements for materials; accessibility status of locations; and recommended actions or control measures for managing identified materials. The register must include date information for either the inspection, register creation, or individual material identifications. Areas not inspected or inaccessible areas may be documented separately with explanations. |
| Induction Form/Checklist | Company | Company Name Expiry Date Valid Document | A valid induction form or checklist must contain fields for worker/employee identification including name and position/job title. The document must include fields for the date of induction or employment start date. A supervisor, manager, or person conducting the induction must be identified through a designated field. The document must contain multiple checklist items or sections covering workplace safety topics including emergency procedures, first aid facilities, and personal protective equipment (PPE). Health and safety information sections must be present, including incident reporting procedures and hazard identification. The document must include signature fields for both the employee/worker and the supervisor/manager conducting the induction. Employment or workplace orientation topics such as work times, facilities locations, or organizational structure must be addressed through checklist items or information sections. The document may be identified as Induction Template, Induction Record, or Induction Form. |
| Toolbox Talk (consultation record) | Company | Company Name Expiry Date Valid Document | A valid Toolbox Talk document must contain identification as "Toolbox Talk", "Tool Box Talk", "Toolbox Meeting" or "Daily Start-up Meeting". The document must include a date field and a designated space for recording attendees with their names and signatures. A field for the supervisor, presenter, instructor, or person conducting the meeting must be present. The document must contain a section for topics, issues, or agenda items discussed during the meeting. A workplace, location, project name, or meeting venue field must be included. The document must provide space for comments, feedback, actions, or follow-up items related to the discussion. A time field indicating when the meeting occurred or its duration must be present. |
| Workplace Inspection Checklist | Company | Company Name Expiry Date Valid Document | A valid Workplace Inspection Checklist must contain identification of the location or area being inspected, the date of inspection, and the name or signature of the person(s) conducting the inspection. The document must include multiple inspection categories or sections covering workplace safety elements such as emergency procedures, fire safety equipment, electrical safety, housekeeping, first aid facilities, and general work environment conditions. Each inspection item must have a response mechanism indicating compliance status (Yes/No/N/A or similar rating system). The checklist must contain specific inspection points related to emergency exits, fire extinguishers, electrical equipment condition, walkways and floor surfaces, lighting adequacy, and storage safety. An action plan or corrective action section must be present to document identified hazards, required actions, responsible persons, and completion dates for non-compliant items. The document may be identified as "Workplace Inspection Checklist", "Hazard Inspection", "Walk around", "OHS Inspection Checklist" or "WHS Inspection Checklist". |
| Hazard/Corrective Actions Register | Company | Company Name Expiry Date Valid Document | A valid document must contain either the primary document type name "Hazard Register" or one of the matching variants (Corrective Actions Register, Actions Register, Maintenance Register, CAR Register, Actions log, Corrective actions log, Hazard Control Register, Risk Register, Risk Management Plan). The document must include a tabular structure with columns for date information, location or site identification, hazard or risk description, and control measures or actions. Required data fields include identification of hazards or risks, existing or current controls, and action items or additional controls to be implemented. The document must contain fields for responsibility assignment (person responsible) and timeframe information (due dates or completion dates). Risk assessment elements must be present, including either risk ratings, risk levels, or risk rankings. The register must include review date fields or references to review schedules. |
| Incident/Injury Report Form | Company | Company Name Expiry Date Valid Document | A valid Incident/Injury Report Form must contain document identification through title text including "Incident Report", "Incident/Injury Report", "Accident Report", "Hazard Report" or similar incident reporting terminology. The form must include fields for incident date and incident time. Personal details fields for the person involved must be present, including name fields. The form must contain a section or field for incident description or details of what occurred. Fields for incident location or where the incident occurred must be included. The form must contain fields related to injury details or nature of injury when applicable. Witness information fields must be present. The form must include signature fields for the person reporting or involved in the incident. Fields for the date of report completion must be included. |
| Incident Investigation | Company | Company Name Expiry Date Valid Document | A valid Incident Investigation Report or Incident/Injury Investigation Report must contain incident details including date and time of occurrence, location or area where the incident occurred, and a description of what happened or how the incident occurred. The document must include sections for identifying causes or contributing factors, and recommendations or corrective actions to prevent recurrence. Investigation details must be present, including the name of the person completing or conducting the investigation and the date of the investigation or report completion. If injuries are involved, the document must capture injury details including nature and body part affected. The report must include witness information fields when witnesses are present. |
| Confined Space Entry Permit | Company | Company Name Expiry Date Valid Document | A valid Confined Space Entry Permit must contain identification of the confined space location and work description. The document must include atmospheric testing results with measurements for oxygen levels, flammable gases or LEL (Lower Explosive Limit), and may include carbon monoxide, hydrogen sulfide, or other contaminants with corresponding permissible limits. Entry and exit logging sections must be present with fields for entrant names, dates, times, and signatures. The permit must identify a standby person, safety observer, or attendant with their name. Control measures or precautions must be listed, including isolation requirements, personal protective equipment, ventilation methods, and emergency procedures. Authorization signatures from both the permit issuer and permit recipient are required with corresponding dates and times. The permit must specify validity period with start and end times. A permit closure or cancellation section must be present for sign-off upon work completion. |
| Standard Operating Procedure / Safe Work Instruction (SOP/SWI) | Company | Company Name Expiry Date Valid Document | A valid document must contain a title or header identifying it as a Standard Operating Procedure, Safe Work Instruction, Safe Operating Procedure, Work Instruction, Operational Procedure, Operating Procedure, or Safe Work Procedure. The document must include a scope or work details section defining the applicable activities, personnel, or locations. The document must contain step-by-step operational instructions or procedures. Pre-start checks, preparation requirements, or pre-operational safety checks must be documented. Emergency procedures or emergency response information must be included. |
| WHS Management System | Company | Company Name Expiry Date Valid Document | A valid WHS Management System document must contain the document type identifier "WHS Management System", "WHSMS", "OHSMS" or "SMS" within the document. The document must include specific procedural sections addressing workplace health and safety topics with numbered or titled subsections. Content must define terminology, roles, or responsibilities related to workplace safety operations. The document must contain policy statements or procedural instructions describing safety processes, emergency procedures, or risk management practices. References to regulatory compliance, safety standards, or legislative requirements must be present. The document must include organizational or operational details such as site-specific procedures, management responsibilities, or worker obligations related to health and safety implementation. |
| WHS Management Plan (for construction projects) | Company | Company Name Expiry Date Valid Document | A valid WHS Management Plan must contain identification through either the document title "WHS Management Plan", "WHSMP", "OHSMP", "SMP" or "Health Safety and Environment Management Plan". The document must include project details comprising project name/address, principal contractor name with ABN, and contact information. A WHS/HSE policy statement must be present. The plan must identify personnel with specific WHS responsibilities including names and roles. Risk management content is required, covering hazard identification, risk assessment methodology, and control measures using hierarchy of controls. Safe Work Method Statements (SWMS) for high-risk construction work must be addressed. Emergency procedures and incident reporting processes must be documented. Consultation and communication arrangements with workers must be outlined. The document must cover subcontractor management requirements. Training and induction requirements must be specified. First aid provisions must be documented. |
| WHS Policy | Company | Company Name Expiry Date Valid Document | A valid WHS Policy document must contain a clear statement of commitment to workplace health and safety that addresses the wellbeing of workers, contractors, visitors, and others affected by operations. The document must define responsibilities for multiple stakeholder groups including management/leadership, workers/employees, and may include contractors, volunteers, or visitors. It must reference compliance with relevant WHS legislation and regulations. The policy must outline specific safety objectives or actions such as hazard identification, risk assessment and control, provision of safe systems of work, training and supervision, consultation processes, and incident reporting. The document must include policy scope defining who it applies to. It must contain authorization elements including at minimum a date, and typically includes approver name, position, and signature fields. The document may be identified by titles including "WHS Policy", "Safety Policy", "OHS Policy", "OH&S Policy", "WHS Policy" or "Work Health and Safety Policy". |
| Public Liability Insurance | Company | Company Name Expiry Date Valid Document Limit of Liability | A valid Public Liability Insurance document must contain: document identification through terminology such as "Public Liability", "Products Liability", "General Liability", "Legal Liability", "Third Party Liability", "Broadform Liability", or "Business Liability"; insured entity name (matching company or trading name, including acceptable variations such as "Pty Ltd" or "Proprietary Limited"); policy or certificate number; insurance period with clear start and end dates (use the later period if multiple are present); coverage details relating to public or products liability; insurer name and contact information; and issued date. |
| Workers Compensation Insurance | Company | Company Name Expiry Date Valid Document | A valid Workcover Insurance document must contain: document identification through terminology such as "WorkCover", "Employer’s Insurance", "Workers’ Compensation", or similar variants related to employer liability for workplace injury or illness; insured entity name (matching the company or trading name, including acceptable variations such as "Pty Ltd" or "Proprietary Limited"); policy or certificate number; insurance period with clear start and end dates (use the later period if multiple are present); insurer or issuing authority name and contact information; and issued date. |
| Personal Injury Insurance | Company | Company Name Expiry Date Valid Document | A valid Personal Accident and Illness Insurance document must contain: document identification through terminology such as "Personal Accident", "Personal Injury", "Income Protection", "Accident and Sickness Cover", or similar variants indicating coverage for injury or illness affecting an individual’s ability to work; insured entity name (matching the company or trading name, including acceptable variations such as "Pty Ltd" or "Proprietary Limited"); policy or certificate number; insurance period with clear start and end dates (use the later period if multiple are present); coverage details outlining benefits or income protection; insurer name and contact information; and issued date. |
| Professional Indemnity Insurance | Company | Company Name Expiry Date Valid Document Limit of Liability | A valid Professional Indemnity Insurance document must contain: document identification through terminology such as "Professional Indemnity" or similar variants indicating coverage for professional services, advice, or negligence; insured entity name (matching the company or trading name, including acceptable variations such as "Pty Ltd" or "Proprietary Limited"); policy or certificate number; insurance period with clear start and end dates (use the later period if multiple are present); coverage details relating to professional indemnity risks; insurer name and contact information; and issued date. |