Creating a safe environment for visitors and site guests

At Rapid Global, we understand the importance of creating a safe environment for all visitors and site guests. That’s why we provide a comprehensive visitor management system designed to ensure a secure and streamlined check-in process for all individuals visiting your site.

In addition to implementing a robust visitor management solution and creating a welcoming physical environment, issuing safety inductions through online induction software is crucial in promoting safety. By taking these proactive measures, people accessing your sites will feel safe and secure during their visit.

Enhancing security with visitor management software

Having a robust visitor sign in system can allow you to confidently control and monitor visitor activities, reducing the risk of unauthorised entry and enhancing overall site security. Paper-based records not only are unwieldy to review and store but potentially expose your business to security issues. An online visitor management solution such as Rapid Access eliminates the need for manual check-ins.

Streamline Check-ins with Rapid’s visitor management system

When using Rapid’s visitor management system Rapid Access, you can automate the check-in process, capturing necessary information digitally through your choice of mobile, tablet or ID card. With all visitor types managed in a single solution not only is the overall efficiency of your business’s visitor management process improved, but you can access valuable features, such as automatic evacuation messages that ensures no guest is left out.

Our visitor management software can also be integrated with hardware, such as boom gates or turnstiles, as well as facial recognition technology to create a modular solution that can be adapted to suit the unique needs of your business.

Enhancing security and access points

Visitor management tools such as Rapid Access, provide your safety personnel with live dashboards and reports meaning you can see who is onsite at a glance. When further features like instant notification of non-compliant entry attempts are considered the safety advantage over other visitor check in systems is clear.

Electronic key management systems can be integrated with Rapid’s visitor management system to automate key distribution and provide greater access control and safety. User access to individual keys can be pre-defined and easily managed, so no one is put at risk with unauthorised access to high-risk areas or assets like machinery.

Creating a welcoming physical environment

Creating a welcoming physical environment is essential for ensuring the safety of visitors and personnel on your sites. This involves strategically placed entry points, clear signage directing visitors to designated areas, and providing personal protective equipment (PPE) when necessary. By taking these proactive measures, visitors will feel safe and secure during their time on site.

• Entry points

Entry points should be clearly marked and easily identifiable, directing visitors to the appropriate check-in area. This not only improves the visitor experience but also reduces the risk of confusion and potential security breaches. It may be necessary to review the movements of heavy vehicles such as trucks and consider if your car parks and front office can be located away from thoroughfares.

• Clean environment

Keeping your workplace tidy not only reduces the number of hazards, but it also makes it easier to spot new ones. According to Safe Work Australia, slips, trips, and falls were the second most common injury claim amongst workers in the 2021-22 financial year. As it only takes one trip to cause a serious injury, anything blocking a walkway should be removed immediately. All incidents reported straight away, ideally with an incident reporting system, can ensure that issues are swiftly remedied.

• Signage

Signage is a crucial component of a safe and secure environment, to not only guide visitors throughout a site but to prevent hazards such as with ‘wet floor’ signs. We recommend installing highly visible signs that are easy to read and understand.

• Personal protective equipment

If applicable, providing visitors with personal protective equipment (PPE) such as safety helmets, gloves, and safety glasses is paramount to ensure a safe environment. PPE should be readily available and easily accessible to all visitors on site.

Encouraging safety with inductions

Conducting thorough safety inductions is essential to ensure your employees, contractors and site visitors understand the risks, rules and hazards. Online induction software like Rapid Induct can streamline the whole process so compliance obligations can be completed before a site visit, ensuring a culture of safety from the beginning. The most valuable safety impacts for visitor are as follows:

Training and familiarisation

Inductions provide everyone with the necessary training and familiarisation to ensure they can navigate the site safely. This includes information on emergency exits, evacuation procedures, and potential hazards. Reinforcing expected behaviour with a course like Code of Conduct can further strengthen safety from a cultural perspective. With Rapid’s visitor registration system, safety personnel can confirm whether employees, contractors and site visitors have completed the necessary inductions and block unauthorised arrivals with ease.

Compliance and legal requirements

Inductions also play a crucial role in meeting compliance and legal requirements. By ensuring all personnel are aware of safety procedures and potential hazards, you can clearly provide evidence of compliance in the event of an audit or inspection. To ensure that nothing is missed, our guide to creating an online employee induction has you covered.

Streamline your visitor management system with Rapid

It’s easier than ever to streamline and automate your visitor and compliance management with our visitor software. If you are interested in learning more, request a free demonstration.